Apartment handover report: Swiss template for move in and move out.
Record the condition of a rented apartment in Switzerland with this free English property handover form. Fill in rooms, defects, meter readings and keys online, then download a PDF or Word document. Use it when moving in or moving out; the key handover log starts on a separate page.
Filling in the template needs JavaScript. The layout of the template is shown on the right.
Move in handover report
Property and parties
Meter readings
Room by room
Other rooms: add rows as needed.
Agreements
Signatures
Key handover log
Template without guarantee, not legal advice.
In the print dialogue, turn off headers and footers, then choose “Save as PDF”. Documents are created locally. The letterhead stays on this device until you delete it.
What should an apartment handover report include?
Identify the property, the people present and the handover date. Work through each room and any cellar, balcony or parking space included in the tenancy. Describe each defect precisely, with its location and a reference to a numbered photo. Record meter numbers as well as readings, then count the keys together.
Moving in, moving out and signing the report
At move in, record existing damage, including small marks and faults. At move out, bring the earlier report and compare it with the current condition. The Federal Office for Housing recommends checking the apartment together and recording defects in writing.
Keep descriptions of the condition separate from agreements about repairs or who pays. Do not sign an entry you do not understand or agree with. Clarify it with the other party and seek tenancy advice if a dispute remains.
Move out inspection checklist and handover appointment
Worked example with fictional details
Living room: a scratch about 4 cm long in the parquet beside the balcony door, photo 03. Keys: three apartment keys handed over, each number recorded. Electricity meter: 12,450 kWh on the handover date.
Describe what you can observe. Recording a defect does not settle its cause, liability or repair costs. Note any disagreement and the agreed next steps separately.
Frequently asked questions
The handover report records the condition at move in, the check out report at move out. The structure is the same; «Move in» and «Move out» only change the heading.
Yes. Fill in the form online and add the rooms, meters and keys you need. Download it as a PDF for printing or as a Word document for further editing. You can use the same structure for a flat, an apartment or a house.
Yes. It is a practical record for a Swiss rental handover, with fields for the property, parties, room condition, meter readings, agreements and signatures. It does not decide liability for damage or replace individual tenancy advice.
Number the photos consecutively and enter the number in the «Photo no.» column for each room.
On a separate page of the PDF: key type, number, quantity, date and signatures. That way it can also be used on its own, for replacement keys or for contractors. If you do not need it, hide it.
Documents are created in your browser. The letterhead stays on this device until you delete it. Form entries are temporarily kept in browser storage when switching language. When company search is enabled, the search term is sent through our server to Zefix.
From report straight to work order
With ailean, every defect in the report becomes a work order for a contractor.
How ailean works for property managers