Caretaker job specification: template for property managers.
Set out which tasks the caretaker carries out and how often. The template is organised by area; you enter the intervals yourself.
Filling in the template needs JavaScript. The layout of the template is shown on the right.
Caretaker job specification
Basics
Cleaning
Grounds
Technical
Winter service
Tenant contact
Signatures
Template without guarantee, not legal advice.
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How to draw up the specification
- 1Enter the property and validity
- 2Check and add tasks for each area
- 3Set the intervals
- 4Discuss with the caretaker and sign
Worked example with fictional details
Stairwell: clean the floor, once a week in this example. Outdoor areas: collect litter during the agreed inspection round. For each task, add who is responsible and where completion is recorded.
These intervals are examples, not technical requirements. Agree frequency, seasonal work and cover arrangements in line with the caretaker contract. Include technical inspections only where responsibility and qualifications are established.
Frequently asked questions
It sets out which tasks the caretaker carries out and how often. That way both the management and the caretaker know what applies.
Intervals depend on the property, the contract and the season. Enter them for your property.
Yes. Copy the text and add areas such as a playground, underground car park or swimming pool.
The caretaker gets what needs doing
Damage reports go to ailean; the caretaker only receives what he or she needs to do.
How ailean works for property managers